Business

1718 0283 Bin Sensors for recycling and rubbish containers

Islington Council invites suitable expressions of interest from suppliers for a framework agreement for the provision of Bin Sensors for the effective management of recycling and rubbish containers.

Islington Council is seeking to appoint one (1) contractor to the framework agreement. Contracts based on the framework agreement shall follow the terms of the framework agreement including how a contract is concluded. The contract will be concluded via a direct call off and based on 100% Price.

The arrangement will be monitored against a range of outcome based indicators which the provider will be expected to achieve. The details of these indicators will be included within the contract specification and the successful organisation will need to demonstrate they have the capability and capacity to meet these requirements.

The goods and services will be required by Islington Council.

Current status / Background

Islington Council currently has some 550 sensors installed in recycling containers, primarily on one recycling collection round. The Council intends to install sensors into recycling containers on a second collection round initially, and potentially to further recycling and waste containers during the length of the contract.

The objectives of the system are to:

  • Improve the efficiency of container servicing
  • Improve customer service by minimising the occurrences of over-full bins
  • Provide management data on the service

Provide performance data on the amount being recycled at sites and household associated with those sites

The requirement

The goods and services will comprise of:

  • Sensors, to be fitted within recycling and rubbish containers
  • A cloud based system capable of receiving and storing data from remote sensors, and of providing management information via a suitable customer interface via a web browser
  • The ability to manage daily collection schedules informed by data collected from sensors
  • The use of the system by drivers using mobile in-cab devices
  • The ability to incorporate containers without sensors into the system scheduling functionality
  • System backup, support and development.

Lots

The contract will NOT be split into lots as we require only one system and sensors design.

TUPE [Transfer of Undertakings (Protection of Employment) Regulations]

Potential providers must be aware that TUPE may or may not apply to this service. Further details will be available in the invitation to tender.

Term of the Framework Agreement

The term of the framework agreement will be for 24 months from the estimated start date of 01 April 2018 with option to extend up to a further 24 months.

Value of the Framework Agreement

The estimated value of the goods and services that may be awarded by Islington Council under the framework agreement is estimated at between £0 and £480k over the 48 month period.

The Council and its partners will be under no obligation to utilise the framework agreement. No guarantee is given towards volume or value of work under this framework agreement.

Award criteria

The framework agreement will be awarded to the Most Economically Advantageous Tender (MEAT) in accordance with the Public Contracts Regulations. MEAT for this framework agreement is quality 45% and cost 55%. Further details will be provided in the invitation to tender.

Cost 55%

Quality 45%

Quality made up of proposed approach to:

Sensor technology and data management 5%

Data access and the customer interface 10%

Scheduling 10%

 In-cab devices and system use by drivers 10%

 Sold collections 5%

 System support and backup 5%

Total 100%

Tenderers should be aware that we reserve the right to hold presentations and/or interviews during the tender process. Presentations and/or interviews will be for verification/clarification purposes of the written submission.

Procurement Process

This contract is over the Official Journal of the European Union (OJEU) threshold. 

This contract is advertised will be procured using the Open Procedure. The Open Procedure means that all bidders who successfully express an interest will automatically be invited to tender and have access to the tender documents. Those who submit a tender and meet the minimum requirements will have their full tender, method statements and pricing evaluated. 

How to express an interest

If you wish to apply for this contract please follow the steps below:

Register your company free of charge via the link on the right hand side of this page under: ‘Useful Websites’ London Tenders Portal.

Register your company free of charge via the London Tenders Portal.

Await acceptance. You will receive an email confirming your username and password.

Use your username and password to log into the London Tenders Portal and express your interest in 1718-0283 Bin Sensors for recycling and rubbish containers

Shortly after you have expressed interest, you will receive a second email containing a link to access the tender documents.

Deadlines

The deadline for expressions of interest is: 11.59am 02 March 2018

Submission of tender by12 Noon 02 March 2018

Late submissions will not be accepted.

Additional information

  • Islington Council and its partners are committed to work towards a ‘Fairer Islington’, for more information see www.islington.gov.uk.
  • Please do not include any publicity material with your submissions.
  • Islington Council aims to provide equality of opportunity and welcomes applicants who meet the qualitative selection from black and minority ethnic communities and disabled groups.
  • The Council encourages all types of organisation who meet the qualitative selection including Voluntary and Community Sector (VCS) organisations, Social Enterprises or not for profit enterprises and small to medium enterprises (SME) to tender. 
  • Your submission will be marked in stages. Only applicants who meet the requirements at each stage will progress to the next stage. Further details will be contained in the tender documents.
  • Please include the Contract Number of this tender process when communicating with the Council in any way.
  • Applicants are advised that all costs incurred either directly or indirectly in preparation, submission or otherwise related to this advertisement will be borne by them, and in no circumstances will the council be responsible for any such costs. Applicants are also advised that the council at its sole discretion acting reasonably and in good faith reserves the right to abandon the procurement at any stage prior to contract award.
  • As part of a commitment to transparency the council is now publishing all spend over £500 each month. This includes spend on contracts, so the successful contractor should expect details of spend against the contract to appear on the council website Islington Council: Council contracts. The council is also committed to publishing tender and contract documentation after contract award stage. Commercially sensitive information will be redacted from documentation. What constitutes commercially sensitive information is a matter for the council’s sole discretion. However, tenderers will be invited to identify information they consider to be commercially sensitive in their tender return and this will be taken into account in the council forming a view.
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