Business

1617 0695 Recreation and Adventure

The council invites suitable expressions of interest from suppliers for Recreation and Adventure.

Background

Islington Council is committed to supporting all young people, whatever their background, to have the same opportunities to reach their potential and enjoy a good quality of life. In this context, Islington has maintained its investment in universal youth services and has undertaken a range of work over the past five years to shape and co-produce engaging and relevant services and opportunities alongside young people.

The principles that underpin the commissioning and providing of the youth offer are set out in the Islington Outcomes Framework for Young People. In 2016, new work, including a deliberative event, attended by nearly 100 young people and adult stakeholders, confirmed that these principles remain relevant for young people, and identified what they want including:

  • to continue to co-produce opportunities
  • to take part in opportunities that are ‘worth it’ for them, that contribute to their development and fit around their busy lives
  • a flexible offer that they can start to access close to home and offers opportunities that are relevant for older young people (over 18)
  • to receive more and varied communication about what is on offer
  • The report of the deliberative event 'Islington Youth: Better Futures Start Here!' 

Islington has secured a varied and engaging universal youth offer which currently includes the Islington Youth Council, Lift, Platform, Rose Bowl, the Zone and Spectrum and other opportunities which engage young people with special educational needs and disabilities as well as pregnant young women and young parents. There is also an online directory of accurate and up to date information for young people on izzy-info.com.

The council now intends to further expand the quality and extent of the universal youth offer through procuring a range of new contracts, including this specification for Ambitious Communities.

The requirement

Recreation and Adventure aims to commission the delivery of services that engage with young people age 13+ in high quality adventurous, recreational and physical activities across Islington that contribute to their social, emotional and physical development and well-being. The activities offered will include more unusual and harder to access programmes that young people may not be able to engage in otherwise.

Programmes and activities delivered by a range of organisations will offer young people new and exciting challenges, broaden their horizons and expose them to different experiences that will help them gain skills and increase their confidence and motivation.

The type of programmes to be commissioned through Recreation and Adventure will include but not be limited to:

  • Projects that encourage young people to get involved in physical activities and live healthy lifestyles
  • Activities that increase young people’s enjoyment of physical and recreational activities indoors and outdoors, leading to less sedentary lifestyles both now and in later life
  • Activities that have an adventurous component and support young people to develop positive attitudes towards challenges by learning to take and manage risks 
  • Activities designed to encourage young people to explore and enjoy natural environments, especially those with little or no experience of the outdoors
  • Projects that enable young people to get involved in the development of open spaces in their local communities, whilst offering practical experience in environmental conservation and sustainability
  • Projects that will promote sport, exercise and physical activity as a way to enhance and maintain emotional well-being and physical health. This can include activities that support young people to develop a healthy relationship with food, healthy eating and body image as key components of achieving overall wellness.

Recreation and Adventure can also include projects that combine recreational and adventure aspects with other disciplines such as dance, performing arts or digital media, which share some of the same opportunities to develop the social and emotional outcomes for young people. 

The Recreation and Adventure strand can also offer opportunities that help young people develop skills and interests that support them in in taking up an apprenticeship or finding work in their chosen field.

Organisations should have robust planning, delivery, review and evaluation systems and identify how young people will be engaged at all stages.

The total funding available for Recreation and Adventure is £50,000 per annum which may be spread across up to ten contracts. Contract start dates will be from September 2017 with a contract length running to September 2020. There is provision to extend for a further seven periods of up to one year each (maximum 9.5 years) subject to performance and the financial position of the council.

Proposals should have a clearly identified purpose and be able to describe outcomes for young people.

Organisations should identify the approach to be taken to ensure effective engagement of young people.

Lots

The contract is not divided into lots, however, up to ten contracts may be awarded.

TUPE [Transfer of Undertakings (Protection of Employment) Regulations]

Potential providers must be aware that TUPE may or may not apply to this service. Further details will be available in the invitation to tender.

Contract Period

The contract period will be for 30 months from an estimated start date 01 September 2017 with options to extend up to a further 7 years (84 months).

Contract Value

The estimated total value of this contract is £475,000 over the maximum 114 months term of the contract. This is based on up to £50,000 per annum. The Council is looking to award a maximum of ten contracts for this service. If the council receives a single tender for the maximum available budget, this will be rejected on the basis that we are looking for a minimum of five contracts (and a maximum of ten) to deliver the service. We are not looking to award only one contract for this service.

Award criteria

The contract will be awarded to the Most Economically Advantageous Tender (MEAT) in accordance with the Public Contracts Regulations. MEAT for this contract is quality 80% and cost 20%. Contracts will be awarded to between two and up to ten tenderers who achieve the highest combined cost and quality score. Further details will be provided in the invitation to tender.

Cost 20%, Quality 80%

Cost made up of:
Affordability (20%) Unit cost per hour (pricing schedule): 20%

Quality made up of:

 Proposed approach to delivering provision and/or activities for young people in line with the specification
20% 
 Proposed approach to partnerships and integrated working
 30%
 Proposed approach to recording, review and evaluation
 20%
 Proposed approach to young people’s engagement in the planning, delivering and reviewing of services
 10%

Total 100%

Tenderers should be aware that we reserve the right to hold site visits and/or presentations and/or interviews during the tender process. Site visits and/or presentations and/or interviews will be for verification/clarification purposes of the written submission.

We reserve the right to interview leading bidders.

Procurement Process

This contract will be procured using the Open Procedure. The Open Procedure means that all bidders who successfully express an interest will automatically be invited to tender and have access to the tender documents. Those who submit a tender and meet the minimum requirements will have their full tender, method statements and pricing evaluated.

How to express an interest

If you wish to apply for this contract you should:

  1. Register your company free of charge via the London Tenders Portal.
  2. Await acceptance. You will receive an email confirming your username and password.
  3. Use these details to log into the Portal and express your interest in 1617-0695 Recreation and Adventure.
  4. Shortly after you have expressed interest, you will receive a second email containing a link to access the tender documents.

Deadlines

The deadline for expressions of interest is: 11.59am on 5 July 2017
Submission of Tender documents by: 12 pm on 7 July 2017
Late submissions will not be accepted.

Additional information

We reserve the right to offer this contract to internal or external partners and other public sector and/or voluntary organisations.

Islington Council and its partners are committed to work towards a ‘Fairer Islington’, for more information see www.islington.gov.uk. 

Please do not include any publicity material with your submissions.

Islington Council aims to provide equality of opportunity and welcomes applicants who meet the qualitative selection criteria from black and minority ethnic communities and disabled groups. 

The Council encourages all types of organisation who meet the qualitative selection criteria including Voluntary and Community Sector (VCS) organisations, Social Enterprises or not for profit enterprises and small to medium enterprises (SME) to tender. 

Your submission will be marked in stages. Only applicants who meet the requirements at each stage will progress to the next stage. Further details will be contained in the tender documents.

Please include the Contract Number of this tender process when communicating with the Council in any way.

All questions relating to this contract should be raised via the question and answer section of the relevant contract on the London Tenders Portal. Please do not contact any officer of the council directly.

Applicants are advised that all costs incurred either directly or indirectly in preparation, submission or otherwise related to this advertisement will be borne by them, and in no circumstances will the council be responsible for any such costs. Applicants are also advised that the council at its sole discretion acting reasonably and in good faith reserves the right to abandon the procurement at any stage prior to contract award.

As part of a commitment to transparency the council is now publishing all spend over £500 each month. This includes spend on contracts, so the successful contractor should expect details of spend against the contract to appear on the council website www.islington.gov.uk. The council is also committed to publishing tender and contract documentation after contract award stage. Commercially sensitive information will be redacted from documentation. What constitutes commercially sensitive information is a matter for the council’s sole discretion. However, tenderers will be invited to identify information they consider to be commercially sensitive in their tender return and this will be taken into account in the council forming a view.

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