Business

1617 0194 Estate and public recycling site enclosures

1617-0194 Estate and public recycling site enclosures

Islington Council invites suitable expressions of interest from suppliers for a framework agreement for the provision of estate and public recycling site housing units (‘housing units’).

Islington Council is seeking to appoint up to three contractors to the framework agreement. Contracts based on the framework agreement shall follow the terms of the framework agreement including how a contract is concluded. How a contract is concluded is explained within the invitation to tender documentation.

The arrangement will be monitored against a range of outcome based indicators which the provider will be expected to achieve. The details of these indicators will be included within the contract specification and the successful organisation will need to demonstrate they have the capability and capacity to meet these requirements.

The housing units will be required by Islington Council only.

Current status / Background

Islington Council is undertaking a programme of recycling site improvements that involve making estate and public recycling sites more aesthetically pleasing, reducing contamination and fly-tipping and increasing the level of recycling. This will be done, in part, through the installation of housing units at selected recycling sites in Islington.

The requirement

We wish to install up to 200 enclosures at a number of recycling sites around the Borough. We will be targeting high profile public sites, estate sites that have experienced problems with fly tipping, and other sites where local stakeholders have identified local priority sites for improvement.

The sites will be in a variety of locations. We anticipate up to 200 individual units being installed at approximately 50 sites.

Due to the varied nature of Islington Council it is likely that different styles of housing units with different designs and finishes will be selected at different locations.

It is anticipated that a variety of enclosures options and finishes may be offered and each will be evaluated individually for inclusion in a call off order, to be called off depending on the needs and context of each individual recycling site.

Lots

This contract is not being divided into Lots. Orders will be called-off as above.

TUPE [Transfer of Undertakings (Protection of Employment) Regulations]

Potential providers must be aware that TUPE may or may not apply to this service. Further details will be available in the invitation to tender.

Term of the Framework Agreement

The term of the framework agreement will be for 18 months from the estimated start date of 1 September 2017.

Value of the Framework Agreement

The estimated value of the goods/services/works that may be awarded by Islington Council under the framework agreement is estimated at between £0 and £300,000 over the 18-month period.

The Council will be under no obligation to utilise the framework agreement. No guarantee is given towards volume or value of work under this framework agreement.

Award criteria

The framework agreement will be awarded to the Most Economically Advantageous Tender (MEAT) in accordance with the Public Contracts Regulations. MEAT for this framework agreement is quality 50% and cost 50%. Tender submissions will be subject the supplier’s ability to supply up to 200 units within the contract period.

Cost 50%

Quality 50%

Quality made up of:

Lifespan of product with associated guarantees 15%

Product materials, variety, resistance to fire 15%

Aesthetic appearance and meeting product specification 10%

Ability to delivery product volumes within required timescale 10%

Total 100%

Tenderers should be aware that we reserve the right to hold site visits to existing installations or places of manufacture and/or interviews during the tender process. Site visits and/or interviews will be for verification/clarification purposes of the written submission.

We reserve the right to interview leading bidders.

Procurement Process

This contract is advertised will be procured using the Open Procedure. The Open Procedure means that all bidders who successfully express an interest will automatically be invited to tender and have access to the tender documents. Those who submit a tender and meet the minimum requirements will have their full tender, method statements and pricing evaluated. 

How to express an interest

If you wish to apply for this contract please follow the steps below:

Register your company free of charge via the link on the right hand side of this page under: ‘Useful Websites’ London Tenders Portal.

Register your company free of charge via the London Tenders Portal.

Link: 

Await acceptance. You will receive an email confirming your username and password.

Use your username and password to log into the London Tenders Portal and express your interest in 1617-0194 Estate and public recycling site enclosures.

Shortly after you have expressed interest, you will receive a second email containing a link to access the Tender documents.

Deadlines

The deadline for expressions of interest is: 4.59pm on Thursday 17th August 2017

Submission of tender by: 5pm on Thursday 17th August 2017

Late submissions will not be accepted.

Additional information

  • Islington Council and its partners are committed to work towards a ‘Fairer Islington’, for more information see www.islington.gov.uk.
  • Please do not include any publicity material with your submissions.
  • Islington Council aims to provide equality of opportunity and welcomes applicants who meet the qualitative selection from black and minority ethnic communities and disabled groups.
  • The Council encourages all types of organisation who meet the qualitative selection including Voluntary and Community Sector (VCS) organisations, Social Enterprises or not for profit enterprises and small to medium enterprises (SME) to tender. 
  • Please include the Contract Number of this tender process when communicating with the Council in any way.
  • Applicants are advised that all costs incurred either directly or indirectly in preparation, submission or otherwise related to this advertisement will be borne by them, and in no circumstances will the council be responsible for any such costs. Applicants are also advised that the council at its sole discretion acting reasonably and in good faith reserves the right to abandon the procurement at any stage prior to contract award.
  • As part of a commitment to transparency the council is now publishing all spend over £500 each month. This includes spend on contracts, so the successful contractor should expect details of spend against the contract to appear on the council website. The council is also committed to publishing tender and contract documentation after contract award stage. Commercially sensitive information will be redacted from documentation. What constitutes commercially sensitive information is a matter for the council’s sole discretion. However, tenderers will be invited to identify information they consider to be commercially sensitive in their tender return and this will be taken into account in the council forming a view.
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